Meadows Club Board
of Directors Meeting – January 20, 2009
Board Members in attendance: Ann Goldfarb, Erik Boye, Dee Perry, Laura Barton, Doug Peterman
Board Members absent: Richard Leddon, Audrey Irwin
Staff in attendance: KJ Buzek
Meeting called to order by Ann Goldfarb
No public participation
December 19, 2008 meeting minutes approved
Staff Report:
Pool deck officially finished as of January 20, 2009
Swim Coach - Nate Rothman to be offered head coaching position for swim team
Tennis Director – Final candidate tomorrow, meet with membership and board members
decision to be made next week
Spring hiring to be done as required by the General Manager
Motion made to approve communication to club membership from the Board of Directors
seconded and approved – communication to go out via e-mail next week
Facilities Report:
Phase I –
Clay courts are being started January 21, 2009, decision pending on repair or replacement of cabana
Six foot wide swale to be built on side of clay courts for
drainage per City of
Fencing on courts 7 and 8 intact through the spring with a $3,000.00 allowance from Renner
Landscaping decisions pending final decision from City, at this point, extra dirt will be moved
to the east side of swimming pool
Fencing along east side of pool, motion made that up to $5,000.00 can be spent without
additional board approval, seconded and approved
Motion made that up to $5,000.00 can be spent on cabana, fencing and trench along the
New clay courts without board approval, seconded and approved
Phase II –
Board still has concerns about proceeding with Phase II without financing in place.
With conventional financing, club needs a $3,300,000 appraisal for a 65% loan per Bank
of the West. Erik will look at past appraisals and see if there is more valuation potential,
and will also look into different lenders
Platform Tennis – moving to court 2 would have a bigger impact on the neighbors – only
real option would be between courts 4 and 5, with no guarantee of lights
Options are to have 1 platform court between 4 and 5, 2 platform courts between 4 and 5
or lose platform tennis altogether
Communication to club members asking preferences with responses going to Erik
Motion to create exterior wheelchair access coming through court 2, seconded and approved
Decision made to delay start of construction for court 14
Issues with the City have still not been resolved, indications leading towards Site Review
Website:
Public site for all members, news, meetings, calendar
Administrative site password protected, with plan to reserve courts is still being worked on
Committee Updates:
Finance – Dee Perry will work with Karin Kearney and Kim Kasic on a finance committee
Swim – Laura Barton will work with Wendy Corrigan and Raili Filion on a swim committee
Tennis – Doug Peterman is on hold pending tennis director hire
Social – Ann Goldfarb & Erik Boye will e-mail members for help on various activities
Grounds & Facilities – Erik Boye will work with Steve Lakowske, Jim Bray and John Miller
By-Laws – Ann Goldfarb working to clean up by-laws – discuss at later date to make policy
and procedural changes
Strategic Advisory – Richard Leddon
Membership – Audrey Irwin
Next Meeting – Tuesday, February 17, 2009, 6:30 pm, ReMax Office at the Meadows