Meadows Club Board of Directors Meeting – October 22, 2009

Board Members in attendance: Richard Leddon, Kirk Jamison, Erik Boye, Doug Peterman, Dee Perry, Ann Goldfarb, Laura Barton

Staff in attendance: KJ Buzek

Meeting called to order by Richard

No public participation

September 29, 2009 meeting minutes were amended and approved

Staff Report:

Club facilities have been re-keyed with 90% of members having come in and picked up their new key.

Fencing to be completed on court next to platform courts with fences being moved approximately 2 feet. Electrical conduits shifted as needed. Costs not to exceed $3,000.00.

Club revenues are up from 2008, primarily from increased tennis.

Budget goals are on target for the year, with figures up from last year. Financial reports will be available on-line as well as thru KJ.

Due to concerns about cleanliness in the locker rooms, particularly during swim season, KJ is looking to put in a mat system. She will get back to the board about costs.

The Club was vandalized the weekend of October 17. Glasses in the kitchen were broken and both locker rooms were trashed. We need to remind members to be sure to keep the front doors closed and locked, as this would be a big deterrent. KJ will look into a security system for the club and the feasibility of this.

Committees:

Swim: Laura still needs to meet with committee members to discuss potential changes in club policy, and is planning to do so shortly.

Tennis: Meadows Club is hosting the Older Boulder platform tennis tournament on November 14, with the possibility of another platform tournament in December.

Doug and Kirk met with the tennis committee to discuss changes in club policy in allowing wait-listed families to participate in junior tennis programs, this was met with tremendous reluctance by the committee, so depending on the swim committee’s feedback, may be tabled.

Social: Plans for an adult-only Christmas party are in the planning stages.

Membership: Kirk is still working on proposal to change membership classifications.

Finance: Dee did not make a formal report, but she and KJ are continuing to work on the budget, and year to date, numbers look good.

Grounds and Facilities: Erik will finish installing locks to all the sliding doors in the Clubhouse.

By Laws: Ann is continuing work on updating of Club By Laws.

Phase II:

Richard and Jim Bray met with the City, again, to address new concerns of how the indoor facility will blend in with the Club and surrounding neighborhood. There is a possibility of going to a new structure, which may ease their concerns. Things appear stalled at this point, as financing is still in question.

New Business:

The annual meeting will be held on Tuesday, October 27, 2009 at 7:00 pm at Meadows Club.

Concerns were brought up over previous elections were people came in, voted, and left without attending the meeting, or listening to candidates for the Board. It was discussed that people should have to stay for the meeting, listen to all candidates, and then vote for three candidates, as that is the number of vacancies on the Board for the 2009-2010 year. A motion was made, seconded and approved that people attending the Annual Meeting would be required to stay for the meeting, and then vote for three candidates in order for their ballot to be counted.

Next meeting – Tuesday, November 17, 2009, 7:00 pm at Meadows Club

Meeting Adjourned