Meadows Club Board of Directors Meeting - December 15, 2008 - Minutes

Board Members in attendance: Dee Perry, Audrey Irwin, Erik Boye, Laura Barton, Doug Peterman, Richard Leddon, Ann Goldfarb

Staff in attendance: KJ Buzek

Meeting called to order by Dee Perry

No public participation

November 19, 2008 meeting minutes approved

Staff Report:

Pool deck finished - anti-fungal treatment still to be applied - bottom to be installed in April,

deposit needed to save date

Tennis Director - search narrowed to six or eight candidates who will come in at their own

expense for second interview. Candidates are to present a mock program for the Meadows -

on court clinic with members (USTA Captains?), and then answer questions from the Board,

with possibility of questions from members to be included

Swim Coach - KJ met with Nate, still waiting to hear from Wolfgang to see if he is interested

in position - should be ready to hire head coach by early 2009

Facilities Report:

Clay courts, should be ready to finish up early spring - platform courts - alternate

location met with some concern from neighborhood as well as some members, back to

original location - still concerns regarding noise - waiting to hear from the City as to

whether we can go with a minor modification to the original PUD, or if a new Sight Plan

will be required - Rich Lopez has been retained to help in dealing with the City -

feeling is that there will be a high probability for site review for any indoor structure

Board feels that no action at this point should be taken pending rulings from the City

Indoor courts - Signature will do rendering plans for $1,200.00 for 2 views, this is considerably

cheaper than Jim Bray's figures

Budget:

Appraisal on hold pending ruling from City and final determination of where expansion

project will eventually go

2008 Income before depreciation was $42,209 - depreciation was $58,000 - net income

for 2008 <$6.791.00>

Motion to approve 2009 budget was approved (with budget to be posted on website)

Website:

Website is currently being updated

Miscellaneous:

Committee charters, role definition of the general manager, etc was tabled to the

January, 2009 meeting

Tentative meetings for the 2009 calendar are the 3rd Tuesday of each Month, pending

board agreement

Security camera to be installed in the parking lot

Meeting Adjourned at 9:30pm